Automated expense handling | Enterprise Software House

Automated expense handling

Our system automates expense management by digitizing receipts and integrating them seamlessly with business travel reports. This solution eliminates manual data entry, what accelerates processes.

Expenses that manage themselves

Collecting receipts, entering amounts, reconciling business travel reports, it’s a routine that drains time from employees and finance teams alike. Manual processes often lead to mistakes, delayed reimbursements, and frustrated travelers.

Our solution takes the complexity out of expense management. Receipts are digitized, categorized and matched with travel reports in real time, with no manual entry needed. From scanned images to reimbursement-ready records. Everything flows automatically into your ERP or expense system.

The flow is simple and fully automated

1

Upload a receipt via photo or email

2

The system extracts, checks and classifies it

3

Expenses link to the matching business trip

4

Reports are filed with full compliance

Why it matters?

When employees don’t have to chase paperwork or manually fill expense fields, they can focus on what actually matters. At the same time, finance teams gain visibility and control without micromanaging every detail. Automated expense handling means fewer errors, faster reimbursements, and clearer oversight across the entire organization.

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    1. Personal data is processed pursuant to Article 6 (1) (a) of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 – the General Data Protection Regulation
    2. The data controller is All for One Poland sp. z o.o. with its registered office in Złotniki, ul. Krzemowa 1 62-002 Suchy Las. Contact data of the Data Protection Supervisor: iod@all-for-one.com.
    3. Consent to data processing is voluntary, but necessary for contact. Consent may be withdrawn at any time without prejudice to the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
    4. The data will be processed for the purposes stated above and until this consent is withdrawn, and access to the data will be granted only to selected persons who are duly authorised to process it.
    5. Any person providing personal data shall have the right of access to and rectification, erasure, restriction of processing, the right to object to the processing and to the transfer of data, the right to restriction of processing and the right to object to the processing, the right to data transfer.
    6. Every person whose data is processed has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
    7. Personal data may be made available to other entities from the group that All for One Poland sp. z o.o. is part of – also located outside the European Economic Area, for marketing purposes. All for One Poland ensures that the data provided to these entities is properly secured, and the person whose data is processed has the right to obtain a copy of the data provided and information on the location of the data provision.

    +48 61 827 70 00

    The office is open
    Monday to Friday
    from 8am to 4pm (CET)

    Question about products and services
    esh@all-for-one.com

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